Site customization

Tool settings

Phone number

Not required Required

Location

Not required Required

Reservation policy

Tool superusers are exempt from reservation policy rules

Freed time notification

Include username of the person freeing time in the notification email

Kiosk tools

Only show tools the user is qualified on in the kiosk

Tool configuration

Configuration template

The django template used for rendering current configuration setting. The context variable current_setting is provided.

Near future

day(s)

The number of days for the "near future" configuration agenda (Weekend days are automatically included if the "near future" falls on the weekend).

Tool problems

New problems

Send new tool problems to all qualified users (but not updates) Allow users to subscribe to new tools problems in their preferences (only on qualified tools)

Updates

Send all tool problem & updates to facility managers
Send all tool problem & updates to tool superusers
Allow users to subscribe to tools updates in their preferences (only on qualified tools)

Limit task images size

pixels

Tool control

Usage data history

Check to only show usage data history tab for staff members

Force off

Allow users with ongoing reservation to force the previous user off the tool

Take over

Allow users to take over using a tool currently in use by another user (unless the tool is set to require reservations)

Email other qualified users

Allow qualified users on a tool to send a broadcast email to other users of that tool

Next reservation

Check to show information about the next reservation in tool control

Qualified users list

Check to allow everyone to see who is qualified on a tool

Tool documents

Everyone can see tool documents
Only show documents to qualified users

Show tool documents in separate tab in tool control

Email users with upcoming reservation

Staff only
Qualified users
All

Show task details by default

Show task details, such as who created the task and when, by default (click on the task to collapse/hide)

Tool credentials

Show tool credentials to staff in tool control -> details tab

Tool grant access email

Send email to

A comma-separated list can be used.
This email is sent by the timed service send_email_grant_access when users are qualified on tools which have the grant_badge_reader_access_upon_qualification set.

Include physical access

Check this box to include users who were granted physical access

Tool wait list

Time to expiration

minutes

Time to expiration for a spot in the wait list. If a user does not claim the spot within this time, the user will be removed from the wait list.

Reservation wait list buffer

minutes

For a tool operating in "hybrid" mode, if a reservation is upcoming within this time, the next user in the wait list will not be notified.

Tool qualification expiration

If active, this feature will remove tool qualification from a user if the user has not used the tool after a while or never used it since qualified (configured separately).

The user tool qualification expiration email need to be set to enable this feature.

Reminder days

The (optional) number of days to send a reminder prior to the user's tool qualification expiration (below). A comma-separated list can be used for multiple reminders. This applies to both expiration cases.

Expiration days (previous tool usage)

The number of days before the user's tool qualification expires since the user last used the tool.

Expiration days (no tool usage)

The number of days before the user's tool qualification expires since the user qualified for the first time.

Reminder/expiration CC

Extra email address to copy when a user's tool qualification reminder/expiration email is sent. A comma-separated list can be used.